Job Descriptions

Executive Board

President

Works closely with executive board members, SDHIMA members and other affiliates to ensure the integrity and value of the Health Information Management profession. President attends the National AHIMA meeting as well as Summer Team Talks. Total of 3 year term with Past President and President-Elect terms (each 1 year)

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President-Elect

Serves as an aid to the President. Oversees the Bylaws Committee, Affiliated groups and Special Projects. Also serves as Chairman to the Finance Committee. ( 1 year term preceding the President role)

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Past President

Attends Executive Board Meetings and assists in decision making. Serves as Education Committee Chair for the fall meetings. (1 year term, following President term).

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Secretary

Keeps permanent records of meetings of the Executive Board and SDHIMA and distributes the minutes to board members and SDHIMA members. Maintains attendance rosters for general business meetings. (2 year term)

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Treasurer

Oversees the funds belonging to SDHIMA. Maintains account of income and expenses. Gives financial report at business meetings. Also serves as a member of the Finance Committee, Education Funding Committee, Wall of Fame, and Scholarship Committee. (2 year term)

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Director of Education

Oversees the Education Committee, Coding Roundtable, and Continuing Education Committee. Responsible for planning and organizing the spring meeting. Director of Education attends a National AHIMA meeting and Summer Team Talks. (2 year term)

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Director of Public Relations

Oversees the Newsletter Committee, Marketing and Recruitment Committee and Membership Committee. Responsible for promoting Health Information Technology week. Director of Public Relations attends a National AHIMA meeting and Summer Team Talks. (2 year term)

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Committees

Archive Manager

Responsible for maintaining the archive files ( 1 year term)

Awards Committee

Responsible for distributing and nominating fellow SDHIMA members in receiving awards. ( 1 year term)

CoP Communities of Practice Manager

Maintain and update the South Dakota CoP. (1 year term)

Coding Roundtable Committee Coordinator

Organize and promote coding roundtable discussions and education sessions throughout the state. ( 1 year term)

Community Education Coordinator

Works on educating the public with information regarding myPHR and other educational opportunities. ( 1 year term)

Continuing Education Coordinator

Organizes and promotes continuing education programs outside of the spring and fall meetings. ( 1 year term)

eHIM Coordinator

Works closely with the Regional Health Information Management Associations and Affiliate groups as a spokesperson for the association. Appointed by the incoming president. (1 year term)

Each One Reach One Coordinator

Facilitates student and member recruitment. ( 1 year term)

Education/Arrangements Committee

Plan and develop the agenda for the spring meeting and other educational programs. (1 year term)

Education Committee Chair ( 2 positions)

Oversees the planning preparations for the spring meeting and other educational programs. Works closely with the Director of Education and Education Committee. (1 year term)

Educational Funding Committee

Responsible for securing funds and awarding education monies. ( 1 year term)

Educational Funding Committee Chair

Oversees the Educational Funding Committee in securing funds and awarding education monies. ( 1 year term)

Finance Committee

Establishes the yearly budget for SDHIMA and helps make financial recommendations to the Board. Monitors financial activities of the Association. ( 1 year term)

Legislative and Legal Affairs Committee

Monitors legislation changes and reviews and updates the legal manual annually. ( 1 year term)

Legislative and Legal Affairs Committee Chair

Oversees the Legislative and Legal Affairs committee who watch for new legislation that will affect the health information management profession and oversees the annual review and updates of the legal manual. ( 1 year term)

Marketing and Recruitment Committee

Responsible for marketing and recruitment, promotion of the profession and facilitating the scholarship process. ( 1 year term)

Marketing and Recruitment Committee Chair

Oversees the Marketing and Recruitment committee in promoting the Health Information Management profession.

Membership Committee

Works to maintain, publish and distribute the SDHIMA membership directory annually. ( 1 year term)

Membership Committee Chair

Oversees the Membership committee in maintaining, publishing and distributing the SDHIMA membership directory annually. ( 1 year term)

Newsletter Committee

Responsible for preparing, publishing and distributing a minimum of two newsletters a year. ( 1 year term)

Newsletter Committee Chair

Oversees the Newsletter committee in meeting the goals of preparing, publishing and distributing a minimum of 2 newsletters a year. (1 year term)

Scholarship Committee

Facilitates the scholarship process. (1 year term)

Scholarship Committee Chair

Oversees the Scholarship Committee in facilitating the scholarship process. ( 1 year term)

Wall of Fame Manager

Updates the Wall of Fame display at Dakota State University ( 1 year term)

Website Manager

Serves as website administrator. ( 1 year term)

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